Why and How To Retrieve Backup Data
Data Protection is a process that involves many intricate and important processes. For example, if you have implemented an efficient data backup for your company, that’s just the start! Ask yourself whether your data is perfectly and completely recoverable when disaster actually strikes and your documents are accidently destroyed.
Why efficient data backup is important?
Data backup is not efficient when the all important data recovery aspect goes neglected. You should be prepared for unforeseen failures and disasters. Efficient data backup is important because:
- To begin with, one of the simplest yet most important points is to ensure consistent storage of data. This will make it easier for you to retrieve data when necessary
- Inefficient data backup means lack of security; and when your data is not protected properly, there are chances of data loss or data breach.
- You need to have a clear idea as to what data is stored because otherwise you will struggle to locate and restore the data when required.
Data recovery is important for business operations
When you are able to restore your backed-up data in times of disaster and disruption, you ensure smooth operation of your organisation. To ensure this you need to backup your data with the right tracking and management tools so that you can locate and retrieve data at a time of need. Being unable to locate data will impede your business operations, especially during an audit, a new litigation or a compliance review.
How can you ensure reliable data recovery?
Here are key steps that you should follow at the time of creating and storing of backups:
- Create an index for all your data: this is immensely advantageous especially if your data center is storing terabytes worth of sensitive personal customer information and you need to retain them for auditing or other compliance requirements.
- Keep backup tapes secure: the data that you archive at offsite locations should also be included in your data recovery and security policies. However, transporting the data to and from the storage facility can pose a threat to your data. Your secure storage partner should be able to vouch for their security and provide you with a traceable chain of custody. You should be allowed to check the security of data anytime you wish.
- Control over your data backup and recovery: the data security system you opt for should let you allocate specific roles to every individual involved and you should be able to retain authority over each one of them. This authority will help you to isolate sensitive data so that you can give sensitive data recovery privileges to only those who absolutely need it.
- Account for all network computers: the latest discoveries – Smartphones and tablets are a threat to the data security processes. You should make it clear to all employees regarding what data users can access and store on such devices.
Implement security patches and constant updates: technology is ever-changing. Data recovery policies should stay updated with the technology. Keep updating the network machines with the latest software and technology.
Share the data security policy: it is important that you share your data security policy with your customers and employees as it will boost their confidence in your data protection procedures.
A good data backup and recovery service provider will offer the following services:
- Offsite vaulting services
- Restoration and migration services
- Online storage services
- Consulting and advice